If you are graduating or have recently graduated, then your @ucsf.edu email account and other UCSF accounts will be closed six months following your official graduation date. Account termination will occur without prior notice or warning, so it’s important to complete the steps below as soon as possible upon graduation. More: Access to Electronic Systems When Not Registered.
The closure date passed, but my account still works. Why?
Your account might still work for a few days on or after the official closure date because there is some variability in the administrative process of closing many accounts at the same time. So while your account might still work on or after this date, it is not guaranteed, and your access could be removed at any time on or after the closure date. We cannot reinstate or extend your email access.
Continuing at UCSF
Are you continuing at UCSF?
Next steps
Save data you want to keep from Box
- If you installed Box Drive, uninstall it from all your devices.
- Confirm that the data you want to keep remains on all the devices you want it to remain.
- To provide access to someone else who is continuing at UCSF, transfer ownership (see Add, Edit, or Remove a Collaborator), then confirm that they have access.
Take care of email before it closes
Unfortunately we are unable to forward your @ucsf.edu email messages to another email account.
After your @ucsf.edu email account closes, messages sent to it will be processed as though your email account does not exist. The message is returned to the sender with an error message stating that the message was undeliverable.
To prepare for your @ucsf.edu email account closure, take the following steps soon after your date of graduation:
To save (archive) email messages from your @ucsf.edu email account:
- If you haven't already, set up Microsoft Outlook.
- Archive messages using Outlook.
You can also use other email applications such as Apple Mail and Mozilla Thunderbird to archive email. After connecting, confirm that your messages are copied to your computer.
Update accounts on websites that use your UCSF email address as your login. For example, if you created an account with a website using your UCSF email address, neglect to update your account with your non-UCSF email address, and then later forget your password, they will probably attempt to send you a password reset link to your @ucsf.edu email address, to which you will no longer have access. Your access to your @ucsf.edu email account cannot be restored, even for situations like these.
- Notify appropriate parties that your @ucsf.edu email address will no longer be available and give them the email address to use instead.
- Set a vacation notice (optional): When ready to stop using your @ucsf.edu email account, set a vacation notice that notifies others of your new email address.
Stay in touch
Update your information with UCSF Alumni at any point in the future.
Communicating with your class
Through mid-November
From July 1 through mid-November, you will be able to communicate with your newly graduated class using a mailing list. Information about the mailing list is distributed to you by e-mail in spring/summer.
After mid-November
If you want to continue something similar for your class beyond mid-November, consider forming a consensus with your classmates about which service to use.
You can also join us at:
Questions?
Contact the Office of Student Affairs.